Façade Improvements Program
The
following steps are to be accomplished for each Façade Improvements
Program project. Click on links for forms or for more information:
1. Application Form: The Committee will review and prioritize each application:
q Name of
owner ______________________________________________________________
q Location
of business
_________________________________________________________
q Letter of Acceptance from the City with preliminary grant
amount awarded to the applicant.
2. Appropriateness and Eligibility: Applicants must provide all requested
information and comply with all Program requirements to remain eligible for the
grant.
q a. Owner provides City with proof of property insurance for the business.
q b. The City inspects property and where
appropriate, provides Spot Blight Documentation.
q c. The City verifies property
ownership of applicant site via City assessing records.
q d. The City reviews proposed
improvements to determine reimbursement eligibility.
3. Final Design Phase: The Program Administrator will visit each applicant and
assist in putting together a design plan and technical specifications for
eligible improvements.
q a. Improvements design, specifications
and site plan by the Owner and the
Administrator.
q b. Environmental Review Checklists and
documentation by the Administrator.
q c. Needed permitting and approvals
are to be obtained by the owner prior to construction.
4. Bidding/Award Determination Phase: The owner obtains cost estimates from
the final design.
q a. Owner has at least 3 Contractors
fill out itemized Bid Tabulation Sheet provided. The construction contract
is awarded to the lowest qualified bidder (see step 5).
q b. Owner Agreement Form signed by applicant commits
necessary owner funding and provides for pay-back to City if property is sold
within a 4-year period.
q c. Notice to Proceed from City to
applicant with approved grant amount indicated.
1. Before Construction: After receiving the Notice
to Proceed, the lowest-bidding, "responsive and responsible"
Contractor is chosen to make the necessary building and site improvements.
q a.
A Pre-construction Meeting is held. A report is made by the
Administrator.
q b.
Owner and Contractor sign Construction
Contract.
q c. Contractor provides Fed. Labor Standards Certifications, licenses and liability insurance.
q d. DECD Contract Information Reporting
Form completed by the Administrator.
2. After construction:
q a. Owner notifies City that project is
complete and submits Release of Liens
from the Contractor.
q b. The Owner/Administrator/Code Officer
fill out a Certificate of Work Completeness.
q c. Owner provides invoices and a
filled-out Request for Reimbursement
to the City.
q d. The Administrator reviews compliance
with all CDBG Phase III requirements.
q e. When all requirements are
sufficiently met, reimbursement is made to the owner.